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A group trip planner the whole party can use together
Published 5 October 2026 · HolidayWow editors · Written with AI, numbers checked against our data ·
A group trip starts the same way as any other, one sentence describing the idea, then becomes a shared plan on a map with roles for who can view and who can edit, votes on stops, and costs split between everyone travelling.
What a group trip needs that a solo one does not
More than one opinion on the pace, more than one person who might want to change a stop, and a cost that needs splitting rather than carried by one person, a group trip has all three from the start, and a plan built for one traveller rarely holds up once everyone else has a say.
TenerifeiPhoto: dronepicr · CC BY 2.0 · Wikimedia CommonsTenerife in May, day 21 °C, night 19 °C, a sea at 20 °C, 10 hours of sunshine and 1 rain day, suits a group with mixed energy levels well: a balanced pace keeps most of the party happy, while a beach afternoon gives anyone who wants a slower day the chance to take it.
TenerifeiPhoto: dronepicr · CC BY 2.0 · Wikimedia CommonsOne shared plan from the first sentence
Describe the trip once, in one sentence or by voice, and the plan appears as a route on the map, every stop a pin, ready to share before a second opinion is even asked for. One link opens the same plan for everyone travelling, with roles for who can view and who can edit, so the group is never working from different versions of the same idea.
Group members can vote on a stop or comment on a day, which settles a disagreement about a museum morning or a beach afternoon faster than a message thread with everyone replying at different times.
Pace that fits a mixed group
Three travel paces, relaxed (1 to 2 stops a day), balanced (2 to 3) and packed (3 to 5), can be set for the whole trip or a single day, so a day that suits early risers and a day that suits late starters can both sit in the same plan without forcing everyone onto one rhythm.
VeniceiPhoto: Canaletto · Public domain · Wikimedia CommonsVenice in March, day 13 °C, night 7 °C, a sea at 10 °C and 9 rain days, is a trip where a relaxed day with indoor stops can sit right next to a packed day along the canals, chosen by the group rather than fixed in advance.
VeniceiPhoto: Canaletto · Public domain · Wikimedia CommonsFrom a thought to a trip.
New trip
7 days in October, warm, by the sea, good food, with my girlfriend, from London, up to £1,500.
Checking flights from London, hotels by the sea and the October weather.
TellChoosePlanExperience
You say how you want to travel.
When, who with, what matters and what's a no. No form, no ten filters. HolidayWow understands the dates, budget, departure point, pace and wishes from one sentence.
New trip
7 days in October, warm, by the sea, good food, with my girlfriend, from London, up to £1,500.
Checking flights from London, hotels by the sea and the October weather.
Trips that really fit you.
Every idea comes with a total price and a clear answer to why it fits you: weather, flight time, beaches, food, short distances.
Your trip ideas
Sicily
Food · small towns · sea
7 days for 2
Crete
Sea · tavernas · nature
7 days for 2
Mallorca
Sea · comfort · short distances
7 days for 2
Your trip is set, with flights, a hotel and a day plan.
Arrival, transfer, check-in, sunset, dinner. Just say “make it cheaper” or “no car hire” and the trip adapts.
Day 1
Arrival
- Arrival in Heraklion
Transfer · 35 min- Check-in by the sea
Sunset
Taverna at the harbour
On the road, HolidayWow keeps planning.
Rain on the way? Then the beach day becomes a day at the market and a museum. Flight status, weather and your day plan in one place.
Rain is forecast for tomorrow. I swapped the beach day for the market and a museum.
Day 3 · boat trip
A worked example: Marrakech in August against Lake District in January
A group choosing between a hot city break and a cooler UK trip can compare both on the same kind of numbers: Marrakech in August, day 38 °C, night 22 °C, 11 hours of sunshine and 2 rain days, favours a relaxed pace with indoor stops through the hottest part of the day.
MarrakechiPhoto: Petar Milošević · CC BY-SA 4.0 · Wikimedia Commons
Lake DistrictiPhoto: Diliff · CC BY-SA 3.0 · Wikimedia CommonsThe Lake District in January, day 5 °C, night 2 °C, 1 hour of sunshine and 18 rain days, suits a smaller, closer trip with a packed outdoor morning and an indoor afternoon, a different shape of day entirely for the same kind of group decision.
MarrakechiPhoto: Petar Milošević · CC BY-SA 4.0 · Wikimedia CommonsLake DistrictiPhoto: Diliff · CC BY-SA 3.0 · Wikimedia Commons
Splitting the cost as a group
Stays, tours and transport show a real price from a partner (Booking.com, GetYourGuide, Viator, Trip.com, flight partners), or a button to check the live price, with a trip budget in pounds and cost splitting built in for the group. Mauritius in July, day 24 °C, night 23 °C, 7 hours of sunshine and 6 rain days, is the kind of trip where splitting a villa across a group changes the per-person cost enough to be worth checking before anyone books.
Timing a group trip around UK time off
With a typical 28 days of annual leave to work with, the Bank Holiday planner turns a single day off either side of a bank holiday into a longer group trip, read straight from the same plan. Seychelles in December, day 28 °C, night 27 °C, 8 hours of sunshine and 21 rain days, and the Maldives in October, day 28 °C, night 27 °C, 7 hours of sunshine and 22 rain days, both show how a warm, wetter month can still suit a packed group itinerary built around a beach base.
Maldives
SeychellesiPhoto: A.Savin · FAL · Wikimedia CommonsMaldivesSeychellesiPhoto: A.Savin · FAL · Wikimedia Commons
Real data behind every pick.
From your airport
Direct flights, flight times and transfers from 9 UK airports, worked out from your door to the hotel.
The total price, shown openly
Flights, hotel, transfers and experiences in one sum for everyone traveling, with the provider and when the price was checked. No teaser prices.
What the group keeps once the trip is booked
A packing list builds itself from the plan, the month and the climate where the group is going, useful when different people are packing for the same days in different ways. A document vault keeps passports, tickets and confirmations with the trip they belong to, rather than scattered across whoever booked which part.
The trip film turns the finished plan into a short film on the map, following the flight arc, the bases and each day, something the whole group can watch together once the trip is booked rather than just the one person who first described it.
Keeping the group on the same version
Because the plan lives behind one link rather than a document passed around by message, there is always a single current version: a change by anyone with editing rights updates it for everyone else holding the link, so nobody is working from an older copy by mistake.
A side-panel assistant knows what you have selected, a day, a stop, or a moment from the trip film, and can change the plan on request, keeping the same shared version up to date whether the change came from a drag or a typed instruction.
Starting the plan for the group
One person can describe the trip and share the link straight away, so the rest of the group sees the plan on the map before a single stop is booked, votes on, or dragged into place.
A group trip planner the whole party can use together: frequently asked questions
Can everyone in the group edit the plan, or just one person?
Roles control this: some group members can be set to a viewing role, and others to an editing role, so as many or as few people as the group wants can change the plan.
How does a group settle on a pace that suits everyone?
Three paces, relaxed, balanced and packed, can be set for the whole trip or a single day, and voting on individual stops helps settle disagreements on the day itself.
Can the group split the cost of the trip?
Yes. A trip budget in pounds with cost splitting is built into the plan, alongside real prices for stays, tours and transport from partners.
Is a group trip planner free to use?
The app is free to download and to plan with. Real prices for stays, tours and transport are shown by partners inside the plan when you are ready to book.
Can the group vote on individual stops?
Yes. Group members can vote on a stop or comment on a day, which is visible to everyone holding the shared link.
What happens if one person changes the plan?
The plan checker re-orders the day around the change immediately, and that update is visible to everyone else travelling straight away.
Does everyone in the group need the app to see the plan?
The shared link opens the plan for everyone travelling, with roles for viewing or editing set by whoever is managing the trip, so each person sees as much or as little as makes sense for them.
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