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The shared itinerary app that keeps a group on one plan
Published October 5, 2026 · HolidayWow editors · Written with AI, numbers checked against our data ·
One link opens the same trip plan for the whole group, with roles for who can view and who can edit, votes and comments on any stop, and real prices for booking together, so no one is working from an outdated copy of the itinerary.
The answer: one link instead of a forwarded document
A shared itinerary app replaces the forwarded document or screenshot with a single live link that opens the same plan for everyone, updated the moment anyone changes a stop, a day or a date. HolidayWow builds that plan from a sentence such as a week in Dubai with friends in August, then draws it as a route on a map with every stop as a pin.
Roles decide who can view the plan and who can edit it, so a trip organizer can keep control of the shape of the trip while still letting the rest of the group see every update as it happens.
What a shared trip plan needs that a personal one does not
A plan built for a group needs a way to collect opinions without turning into a long message thread. A stop can gather a vote or a comment before the group settles on it, which keeps a decision about a restaurant or an excursion attached to the plan itself, not scattered across chat messages.
The plan also needs to stay readable for everyone checking it from a different device, so the map-first layout, a pin for every stop and a travel time on every leg, works whether someone is looking at it on a laptop before the trip or on a phone during it.
How editing works once more than one person has access
Dragging a stop to another day, swapping a place, or making a day lighter all run through the plan checker, which re-orders the day and its travel times the moment a change is made, regardless of which group member made it.
A side-panel assistant that knows what is selected, a day, a stop or a moment of the trip film, can make a change on request through the same actions as the buttons, so a group member describing an edit gets the same result as one who drags a stop by hand.
From a thought to a trip.
New trip
7 days in October, warm, by the sea, good food, with my girlfriend, from New York, up to $3,000.
Checking flights from New York, hotels by the sea and the October weather.
TellChoosePlanExperience
You say how you want to travel.
When, who with, what matters and what's a no. No form, no ten filters. HolidayWow understands the dates, budget, departure point, pace and wishes from one sentence.
New trip
7 days in October, warm, by the sea, good food, with my girlfriend, from New York, up to $3,000.
Checking flights from New York, hotels by the sea and the October weather.
Trips that really fit you.
Every idea comes with a total price and a clear answer to why it fits you: weather, flight time, beaches, food, short distances.
Your trip ideas
Sicily
Food · small towns · sea
7 days for 2
Crete
Sea · tavernas · nature
7 days for 2
Mallorca
Sea · comfort · short distances
7 days for 2
Your trip is set, with flights, a hotel and a day plan.
Arrival, transfer, check-in, sunset, dinner. Just say “make it cheaper” or “no rental car” and the trip adapts.
Day 1
Arrival
- Arrival in Heraklion
Transfer · 35 min- Check-in by the sea
Sunset
Taverna at the harbor
On the road, HolidayWow keeps planning.
Rain on the way? Then the beach day becomes a day at the market and a museum. Flight status, weather and your day plan in one place.
Rain is forecast for tomorrow. I swapped the beach day for the market and a museum.
Day 3 · boat trip
A group trip to Dubai in August, shared from the first sentence
Dubai in August runs hot, with days near 95°F, nights near 91°F, sea water at 92°F, 9 sun hours and 1 rain day across the month, 7,584 miles from Atlanta and 8,325 miles from Los Angeles. A shared plan for that trip leans heavily on indoor stops through the afternoon, with every group member able to see the same heat numbers before voting on an outdoor stop.
Los AngelesiPhoto: Tuxyso · CC BY-SA 3.0 · Wikimedia Commons
Las VegasiPhoto: Christian David · CC BY-SA 4.0 · Wikimedia CommonsA group trip to Las Vegas in June instead, with days near 102°F, nights near 71°F, 13 sun hours and 1 rain day, 1,742 miles from Atlanta and 240 miles from Los Angeles, shares just as easily, with shows and indoor stops carrying the day while the plan stays visible to everyone booking their own ticket.
Los AngelesiPhoto: Tuxyso · CC BY-SA 3.0 · Wikimedia CommonsLas VegasiPhoto: Christian David · CC BY-SA 4.0 · Wikimedia Commons
Timing a shared trip around everyone's days off
The PTO planner lines up public holidays against a typical 11 days of leave, which helps a group compare notes on dates before the plan is finalized, since spring break, summer vacation, Thanksgiving and Christmas break are the stretches a group is most often trying to line up.
Dates are optional at the start too: a shared plan can run on a month alone while the group settles on firm dates, then pick up its weekday, live weather and live prices on every day card once dates are added.
Booking and splitting costs as a group
Stays, tours and transport carry real prices from partners such as Booking.com, GetYourGuide, Viator and Trip.com, shown as a live price or a button to check one, with booking happening through the partner link inside the same shared plan.
LondoniPhoto: Diliff · CC BY-SA 3.0 · Wikimedia Commons
BaliiPhoto: Imadedana · CC BY-SA 4.0 · Wikimedia CommonsA trip budget with price watch on stays and cost splitting for the group keeps the total visible to everyone with edit access, whether the group is heading to Dubai, Las Vegas, Bali or London.
LondoniPhoto: Diliff · CC BY-SA 3.0 · Wikimedia CommonsBaliiPhoto: Imadedana · CC BY-SA 4.0 · Wikimedia Commons
Real data behind every pick.
From your airport
Nonstop flights, flight times and transfers from 12 US airports, worked out from your door to the hotel.
The total price, shown openly
Flights, hotel, transfers and experiences in one sum for everyone traveling, with the provider and when the price was checked. No teaser prices.
A plan that still makes sense after the trip
The trip film plays the finished plan as a short film on the map, with the flight arc, the bases and each day, built for sharing with the group once the trip is over, including anyone who had view access alone while it was being planned.
A trip to Bali in January, with days near 82°F, nights near 75°F, sea water at 84°F and 28 rain days across the month, carries the same shared link and film treatment as a city trip to London in September, with days near 68°F and nights near 51°F.
Starting a shared itinerary now
Open the app, describe the trip in one sentence, and send the link to the group once the first version of the plan appears on the map.
The app is free to download and to plan with, and every group member added to the link sees the same plan, the same prices and the same travel times, whether they joined on day one or the week before departure.
The shared itinerary app that keeps a group on one plan: frequently asked questions
How many people can share one itinerary at a time?
A trip plan opens from one link for the whole group, with roles for who can view and who can edit, so the number of people who can see the plan is not capped at a small circle.
Can someone view the plan without being able to change it?
Yes, roles separate viewing from editing, so an organizer can keep control of the shape of the trip while still giving the rest of the group a live view of every update.
Can the group vote on a stop before it is added?
Yes, a stop can collect a vote or a comment before the group settles on it, which keeps the decision attached to the plan instead of spread across separate messages.
Is the shared itinerary app free to use?
Yes, the app is free to download and to plan with, and sharing the plan with a group through one link costs nothing beyond that.
Does everyone in the group see the same prices when booking?
Yes, stays, tours and transport carry real prices from partners inside the shared plan, and cost splitting divides the total for the group so everyone sees the same figures.
What happens to the shared plan once the trip is over?
The trip film plays the finished plan as a short film on the map, with the flight arc, the bases and each day, and it can still be shared with the whole group after the trip ends.
Can the group plan around everyone's time off at once?
The PTO planner lines up public holidays with a typical 11 days of leave, so the group can compare dates around spring break, summer vacation, Thanksgiving or Christmas break before anyone commits to a booking.
Does the shared plan work if the group is spread across cities?
Yes, the plan tracks distance from more than one home city at once, so a group flying in from different airports still sees the same route, the same days and the same travel times once they land.
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